Accurate numbers,
right on time

Books closed on a set day every month, and numbers management can trust without re-checking them in Excel. We work on your existing system, in line with IFRS as endorsed in Saudi Arabia.

The difference shows at the end of every month

When accounting runs on guesswork

  • Numbers arrive mid-way through the next month — or not at all.
  • The bank hasn't matched the system for months.
  • Stock in the system that doesn't exist on the shelf.
  • Tax return data gathered on the last day.
  • All the know-how in one accountant's head.

When it runs on a disciplined cycle

  • Monthly statements on an agreed working day.
  • A bank reconciliation for every account, every month.
  • Regular counts, and an inventory cost you can rely on.
  • Return data ready and reconciled before the deadline.
  • Written procedures and organised files that don't leave with anyone.

Check your books in a minute

Eight questions — answer them as things really are, not as they should be. The result appears instantly, and none of your answers are sent anywhere.

  1. 1Are bank statements reconciled with the system every month?

  2. 2Do you receive monthly financial statements within ten days of month-end?

  3. 3Does the stock balance in the system match the physical count?

  4. 4Does every customer and supplier have a clear, up-to-date balance, with ageing?

  5. 5Is your VAT data prepared days before the return is due — not on the day?

  6. 6Do you have a written document flow and authority matrix that the team follows?

  7. 7Do you trust the numbers from your system without recalculating them in Excel?

  8. 8If your accountant were away for a month, would work carry on without a hitch?

The month-end close, day by day

This is what a month looks like when the books run on a disciplined cycle: what happens on each working day after month-end, until the reports reach management.

Working day 1

Lock entries

  • Recording the last sales and purchase invoices
  • Locking the period to new entries except with authorisation

OutputPeriod locked

Days are illustrative; the actual close schedule is set in the agreement according to workload, number of accounts and branches.

Five tracks — we start where you are

Not every company needs the same thing. We agree the track before we begin, and one engagement can combine several.

  • Outsourced bookkeeping

    We run the full accounting cycle on your current software: an accounting team working inside your system, from journal entries, reconciliations and balance follow-up through to the month-end close and financial statements prepared under IFRS as endorsed in the Kingdom.

    Best for: A company with no accounting department, or one that's stretched beyond capacity.

  • Assessing your current finance team

    An independent review of your team's work: accuracy of entries, soundness of reconciliations, regularity of the close, quality of reporting, and how tasks and access rights are split. You receive a written report of strengths, findings and recommendations.

    Best for: Management that wants an independent view of its finance function.

  • Building a standard reporting pack

    Building the reports management needs: financial statements, cost-centre analysis, receivables ageing, and inventory movement and cost — in a fixed format, on agreed dates, and configured inside the system so they are produced automatically.

    Best for: A company with plenty of data and too few reports.

  • Raising the bar: policies & procedures

    Setting out the financial policy, document flows, authority matrix and approved forms — from purchase request to journal entry, and from sales order to collection — documented in a procedures manual your team actually works by.

    Best for: A company that runs on habit and judgement rather than written procedure.

  • Testing your current accounting system

    A technical review of your existing system: configuration, chart of accounts, inventory valuation methods, postings between modules, data quality, and the gaps between what goes in and what shows up in reports — with a findings report and a remediation plan.

    Best for: A company that doesn't trust the numbers coming out of its system.

Scope of work in the outsourcing track

The cycle we run — and the same benchmark we use when assessing an existing team or testing a current system.

  • Recording supplier invoices against purchase orders and goods receipts, and reconciling accounts
  • Daily, weekly and monthly purchasing reports
  • Following up on settling cash advances and recording them in the system
  • Checking expenses against company policy
  • Preparing payment orders for amounts due
  • Updating future commitments and the supplier balance

What you receive, and when

In the outsourcing track, these deliverables reach you on fixed dates written into the agreement.

Every month

  • Monthly financial statements with period comparisons
  • Trial balance and account analysis
  • Bank reconciliations
  • Receivables ageing and supplier balances due
  • Inventory report and costing
  • Projected cash flows

Every tax period

  • VAT return data, monthly or quarterly depending on your registration
  • Reconciliation of input and output VAT
  • Cost-centre analysis and budget variances

Every year

  • Preparing Zakat return data
  • Annual statements and a document file for the external auditor
  • Year-end stock count and reconciliation
  • Review of accounting policies and the chart of accounts

Returns are filed from your company's account after your approval; we prepare and review the data.

Document flow first, then the system

Before any entry or report, we review how documents move through your company. This step is the difference between a system that runs itself and one that gets filled in by hand at the end of every month.

  1. Requesting department

    Purchase request

    Raised by the head of the requesting department and approved before any commitment to a supplier.

  2. Purchasing

    Purchase order

    Issued by purchasing with the price, specification and delivery date.

  3. Receiving committee

    Receiving note

    A receiving and inspection record of quantities and specifications before stock is added.

  4. Storekeeper

    Goods receipt

    Raised by the storekeeper for the quantities actually received.

  5. Accounts

    Invoice

    The invoice is matched to the purchase order and goods receipt before it is recorded.

What applies to purchasing applies equally to sales, receipts and payments: we document every cycle in a flowchart where each employee knows what they raise, what they approve, and what they may not access.

The first thirty days

The transition doesn't stop your business. We take over step by step, reaching the first full close at the end of month one.

  1. 1

    Week one

    Handover session, system access, the latest trial balance and bank statements.

  2. 2

    Week two

    Reviewing the chart of accounts and open balances, and documenting the current document flow.

  3. 3

    Week three

    Running the daily cycle — invoices, reconciliations and entries — and resolving any differences that surface.

  4. 4

    Week four

    The first month-end close, the first reporting pack, and a meeting to review them together.

Questions about our accounting service

Do we have to change our accounting software?

No. We work on the system you already use, cloud or on-premise. If the system itself turns out to be the problem, we explain why in a written report — and the decision stays yours.

Who approves entries and payments?

You do. We prepare and review the entries and payment orders; approval stays with your company under the agreed authority matrix.

Do you file the VAT and Zakat returns?

We prepare, reconcile and review the return data; the return is filed from your company's account once you approve it.

Can you replace our external auditor?

No. An external audit is a statutory requirement and independent by nature; we prepare the statements, files and supporting documents for it.

Our books are months behind — where do we start?

We start with a catch-up project for the overdue periods, with a defined scope and timeframe, then move on to regular monthly operation.